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Industry
Maritime
Keep vessel, fleet, compliance and operational documentation organized and accessible.
Secure document management for growing teams
Organize, secure, and find every document and email in one place.
QDocs helps your team securely store, organize, search, and manage documents, emails, and files from one central workspace, with version tracking and controlled access built in.
24/7Document access
FastSearch & retrieval
AnywhereOn any device
Industries
Document control for demanding, document-heavy sectors.
From operational records and technical files to client matters and business knowledge, QDocs gives teams one secure place to organize, find, version and control important documents and emails.
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Law Firms
Organize matters, emails, evidence and client documents with permissions and version history.
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Mining
Bring site, safety, equipment and project records into a structured document environment.
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Consulting
Keep client engagements, deliverables and institutional knowledge easy to find and reuse.
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Medical
Manage policies, operational files and business documents with controlled access and traceability.
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Formula One
Control fast-moving technical, engineering and race-team documentation from one workspace.
Core features
Everything your team needs to manage documents with confidence.
QDocs brings storage, permissions, search, and version control into one clean document management experience.
Secure document vault
Centralize business documents with controlled access, audit visibility, and enforced filing rules that ensure every document is saved consistently across your organization.
Fast intelligent search
Search by client, matter, project, department, document type, author, dates, tags, and more — and find text inside documents, PDFs, and emails.
Work smarter with AI-powered document assistance.
Use AI to ask questions about your documents, generate summaries, identify important dates, create tags automatically, and run advanced searches across your entire workspace.
Versions Control
Manage every version of a document in one place, easily compare changes, and restore previous versions with confidence.
Auditing
Every document action is recorded, making activity easy to review, retrieve, and include in daily email reports.
Emails Control
Keep emails organized by automatically archiving them to the relevant client and matter.
Document Recall
Every document in QDocs is protected by multiple independent backups, helping ensure your files are never lost and can be recovered when needed.
Bring Your Files
Have your existing documents, files, and emails into QDocs using our dedicated import application.
Business Continuity
We take business continuity seriously. QDocs can keep copies of your documents and related data in multiple physical locations to help protect against loss and support recovery when needed.
AI and Your Data
Choose the AI approach that best fits your organization: use a local model such as Qwen or Gemma, or connect to a foundation model from providers such as OpenAI or Anthropic Claude.We can also help you design and build the hardware needed to run local AI models.
QDocs Email Archive Vault
Retrieve archived emails from years or even decades past, helping your organization preserve business history and recover important information when it is needed.
Security & control
Built for teams that need structure, permissions, and accountability.
Give each department the right level of access while keeping a clear record of document activity.
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Security & access
Protect information with controlled access.
Role-based permissions and clear accountability help the right people access the right information.
- Role-based permissions for users and teams
- Audit trail for document activity and approvals
- Version management for controlled updates
- Organized archive for long-term retrieval
Platform & deployment
Flexible access and deployment for the way your organization works.
QDocs integrates with Microsoft Office, supports browser-based access, and can be deployed in the environment that best suits your organization.
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Flexible deployment
On-premises, cloud, or private hosting.
Choose the infrastructure model that fits your organization while keeping QDocs available wherever your team works.
Microsoft Office integration
Work with QDocs directly from familiar Microsoft Office applications (Word, Excel, Outlook, Powerpoint, PDF) for a smoother day-to-day experience.
Browser-based access
Use QDocs from any web browser for convenient access beyond the desktop application, whether you are working on Windows, macOS, Linux, iPhone, or Android.
Flexible deployment
Deploy QDocs on your own on-premises infrastructure, in public cloud platforms such as Amazon Web Services or Microsoft Azure, or with a private hosting provider. Available on Windows and Linux Servers.
Problems we Solve
Replace scattered folders with a repeatable document process.
QDocs helps your team handle documents more efficiently, with fewer manual steps and less confusion.
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Problem → Solution
Turn document problems into clear, repeatable workflows.
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From scattered to structured
Turn loose files into a repeatable process.
Bring documents and business knowledge into one organized system instead of leaving them across folders, inboxes, and devices.
1
Scattered and Hard-to-Find Documents
Without a centralized system, documents can become scattered across devices, formats, systems, and physical locations, making information harder to organize, manage, and retrieve when needed.
2
Version Control Issues
Managing document versions manually can create confusion, inconsistencies, and errors, making it difficult to identify the latest version and increasing the risk of teams working from outdated information.
3
Lack of Collaboration and Communication
Without a proper system, collaborating on documents can lead to confusion, duplicated work, and missed updates, making it harder for teams to coordinate and work efficiently.
4
Knowledge Loss When Employees Leave
When a person leaves the organization, important documents, emails, and project information may remain stored in personal folders, mailboxes, or individual devices, making it difficult for the business to access, continue, and recover critical work.
QDocs in motion
A calmer, faster way to work with business information.
Short visual stories help visitors understand the value of QDocs before they ever book a demo.
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Organize
Bring every document into one secure workspace.
Use a clean office, document, filing, or teamwork clip here.
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Find
Find what matters, fast.
Ideal for a search, laptop, productivity, or knowledge-work clip.
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Anywhere
Keep work moving on every device.
Ideal for a mobile, remote-work, cloud, or team collaboration clip.
Ready to simplify your documents management?
Use QDocs to bring structure, security, consistency, and speed to the way your organization manages documents and information.
Contact
Discover how QDocs can help
Use the form to request a demo or discuss your document management needs.
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Talk to QDocs
See how QDocs can fit your organization.
Request a demo and discuss your document, email, security, deployment, and workflow requirements with us.